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Privacy Policy

  1. Your privacy is important to Ethnika. Please read this Privacy Notice carefully as it forms part of the Terms of Use which govern the use of the Ethnika Services and the Ethnika Websites.

    This Privacy Notice explains-:

    1. The type of personal information about you which is processed by Ethnika when you use the Ethnika Services and/or the Ethnika Websites;

    2. How Ethnika processes the personal information about you when you use the Ethnika Services and the Ethnika Websites;

    3. The purposes for which Ethnika collects and processes your personal information;

    4. Your right to access and correct your personal information;

    5. The class of third parties to which Ethnika may disclose your personal information to;

    6. Whether it is obligatory or voluntarily for you to supply the personal information and the consequences of failing to provide your personal information when it is obligatory; and

    7. How Ethnika safeguards the confidentiality and security of your personal information.

    Any changes will be notified to you via the e-mail address provided by you on registration or via a suitable announcement on the Ethnika Websites. If we make any material changes we will notify you by email (sent to the e-mail address specified in your account) or by means of a notice on this Site prior to the change becoming effective. The changes will apply to the use of the Ethnika Services and the Ethnika Websites after Ethnika have given you notice. If you do not wish to accept the new Terms you should not continue to use the Ethnika Services and/or the Ethnika Websites. If you continue to use the Ethnika Services and/or the Ethnika Websites after the date on which the changes comes into effect, your use of the Ethnika Services and/or the Ethnika Websites indicates your agreement to be bound by the new Terms.

    In this Privacy Notice:-

    Ethnika“, “Ethnika Services“, “Ethnika Websites“, “You“, “Advertisers” and “Employers” shall have the same meaning as defined in the Terms of Use.

    “Ethnika Profile” means the profile created by users of the Ethnika Websites that may include personal information, resume and photo.

    personal information” is data that can be used to identify an individual.

    processing” includes but is not limited to collecting, holding, storing, recording, organizing, adapting, using, disclosing, correcting, destructing.


      1. When you register for the Ethnika Services

        1. Each time when you register with Ethnika for any of the Ethnika Services, you will be asked to provide certain personal information about yourself in order to create a MyEthnika account.

        2. The personal information collected during the registration process includes but is not limited to your email address, name, nationality, identity card number, passport number, country of residence.

        3. Whenever the personal information requested by Ethnika is marked as “Required Field”, you must provide and agree to the processing of this personal information by Ethnika. If you do not agree to provide this personal information and/or not agree to us processing it in the manner set out in this Privacy Notice, then Ethnika will be unable to provide the relevant services to you and your application for such services will be rejected.

      2. From your use of the Ethnika Services and/or the Ethnika Websites

        1. We collect personal information directly from you when you choose to engage any of the Ethnika Services and/or to use the Ethnika Websites. The following are examples of personal information Ethnika may collect directly from you:-

          1. Age;

          2. Date of birth;

          3. Telephone number or mobile number;

          4. Your image;

          5. Academic qualifications;

          6. Identification documents given by the school/college/university/institute;

          7. Resume;

          8. Personal interests and preferences;

          9. Working experience;

          10. Credit card or debit card details;

          11. Other information associated with a resume for job applications

        2. If you choose to add referees to your Ethnika Profile, Ethnika will ask you for their names, telephone numbers, emails, position titles and other relevant particulars. This information will be enclosed as part of your job application and employers may contact them to get references for your applications.

        3. If you choose to use Ethnika Services to tell a friend about its services or Ethnika Websites, Ethnika will ask for your friend’s name and e-mail address. An e-mail inviting your friend to use the Ethnika Services or to visit the Ethnika Websites will be sent to him/her automatically.

        4. If you wish to stop Ethnika from processing this type of personal information about you, Ethnika will no longer be able to provide the relevant services to you.

        5. In addition, Ethnika may ask your permission to post your testimonial or success story. If you agree to post your material on Ethnika Websites, you should be aware that any personal information you submit can be read, collected, or used by other users of the Ethnika Websites and could be used to send you unsolicited messages. If you wish to update or delete your testimonial, you can contact us here.

      3. When you visit the Ethnika Websites

        1. When you visit any Ethnika Websites our web servers automatically collect information about your visit to these websites, including your Internet Protocol (IP) address, the time, date and duration of your visit. your IP address is a unique identifier for your computer or other access device

        2. Ethnika may track your visits to any Ethnika Websites by placing a “cookie” on your computer or other access device when you enter. Cookies are small text files that are placed on your computer or other access device by websites that you visit. They are widely used in order to make websites work, or work more effectively, as well as to provide information to the owners of the websites.

        3. Cookies allow Ethnika to save preferences for you so that you will not have to re-enter them the next time you visit. Cookies also help Ethnika collect anonymous click stream data for tracking user trends and patterns. Ethnika may use the anonymous click stream data to help the Advertiser to deliver better-targeted advertisements.

        4. You can remove cookies by following directions provided in your internet browser’s “help” file. You should understand that areas of certain websites will not function properly if you set your internet browser to not accept cookies.

        5. Ethnika also uses clear gifs in its HTML-based emails in order to find out which emails have been opened by the recipients. This allows Ethnika to gauge the effectiveness of certain communications and the effectiveness of its marketing campaigns.

        6. Our partners and service providers use cookies to collect information about the usage of Ethnika Websites. The use of cookies by our partners and service providers is not covered by our privacy policy. We do not have access or control over these cookies.


        1. The purposes for which Ethnika processes your personal information are as follows:-

          1. To verify your identity;

          2. To assess and/or verify your employability and credit worthiness;

          3. To provide the Ethnika Services which you have requested;

          4. To administer and manage the Ethnika Services provided to you;

          5. To contact you in respect of Ethnika Services;

          6. To facilitate the provision to you of tailored educational offerings and improve your career prospects by supplying your information to our strategic partners;

          7. To improve placement opportunities for you or for tailoring specific services to you;

          8. To verify your academic and professional qualification by contacting the school/college/university/institute/ professional qualifying bodies;

          9. To contact the referee and/or the guarantor whom details have been provided by you;

          10. To process your order for the Ethnika Services which you have requested;

          11. To investigate and resolve any of the Ethnika Services, billing queries, complaints or other enquiries that you submit to Ethnika regarding Ethnika Services;

          12. To manage staff training and quality assurance;

          13. To monitor and improve the performance of the Ethnika Websites and the Ethnika Services;

          14. To maintain and develop the Ethnika Websites and Ethnika Services;

          15. To gain an understanding of your information and communication needs in order for Ethnika to enhance and customize the Ethnika Services;

          16. To conduct research and development and statistical analysis in connection with the Ethnika Services to identify trends and develop new services that reflect your interests;

          17. To assist Ethnika in understanding your browsing preferences on the Ethnika Websites so that Ethnika can tailor content accordingly;

          18. To detect and prevent fraudulent activity.

        2. You are not able to limit the processing of your personal information for the purposes set out in Clause 2.1 above. If you do not consent to Ethnika processing your personal information for the said purposes, you must terminate your relevant agreement with Ethnika for the Ethnika Services and stop using the Ethnika Websites.

        3. In addition, Ethnika may use your personal information for the following purposes:-

          1. To promote and market to you:

            1. Other Ethnika Services; or

            2. Services of third parties which Ethnika thinks may be of interest of you;

          2. To send you seasonal greeting messages and/or message informing you of a critical performance error in the Ethnika Websites and/or the Ethnika Services.

          3. To send you tips, advice and survey information to maximize your career development including but not limited to using the Ethnika Services and/or the Ethnika Websites.

        4. Ethnika will ask for your consent before processing your personal information other than those set out in Clauses 2.1 and 2.3.


        1. Ethnika gives you the option of putting your Ethnika Profile in the Ethnika Resume Database provided that you use Ethnika’s preset format for uploading your information. There are two ways of doing so:-

          1. You can store your Ethnika Profile in the Ethnika Resume Database, but not allow it to be searchable by potential Employers or Advertisers or SiVA Account Holders. Not allowing your Ethnika Profile to be searchable means that you can use it to apply for a job online, but Employers or Advertisers or SiVA Account Holders will not have access to search it through the Ethnika Resume Database.

          2. You can allow your Ethnika Profile to be searchable by Employers or Advertisers or SiVA Account Holders. When you opt to make your Ethnika Profile searchable, your full profile, resume and personal information will be visible to Employers or Advertisers or SiVA Account Holder who download your Ethnika Profile from Ethnika Resume Database.

        2. Ethnika uses its best effort to restrict access to the Ethnika Resume Database only to those who have subscribed to the Ethnika Services, these parties may retain a copy of your Ethnika Profile in their own files or databases.

        3. Ethnika will take reasonable steps to ensure that parties other than those mentioned above will not, without Ethnika’s consent, gain access to the Ethnika Resume Database. However, Ethnika is not responsible for the retention, use or privacy of Ethnika Profile by any third parties.

        4. Notwithstanding Clause 3.1, Ethnika reserves the right to have full access to your Ethnika Profile for the purpose set out in Clause 2.1 to perform Ethnika Services.


        1. You may have different privacy concerns. Ethnika’s goal is to be clear of what information it collects, so that you can make meaningful choices about how it is used. For example:-

          1. You can control who you share your personal information with;

          2. You can review and control your subscription to various marketing preferences, Ethnika Services;

          3. You may view, edit or delete your personal information and preferences at any time.

          4. You may choose not to receive any marketing materials from Ethnika;

          5. You may also subscribe to additional Ethnika Services by logging into a MyEthnika account;

        2. You can delete your MyEthnika account at any time in which event Ethnika will remove all access to your account, resume and Ethnika Profile in the database. The deletion of your MyEthnika account does not affect Ethnika Profile that you had already sent to Employers or were previously downloaded by Employers, Advertisers or SiVA Account Holders.


        1. Ethnika will retain your personal information for the period necessary to fulfill the purposes set out in Clause 2 above and any legal or business purposes.


        1. Ethnika is committed to keeping personal information secure. Ethnika has appropriate technical, administrative and physical procedures in place to protect personal information from loss, theft and misuse, as well as against unauthorized access, disclosure, alteration and destruction. Sensitive information (such as a credit card number) entered on our payment gateway services are encrypted during the transmission of that information using secure socket layer technology (SSL).

        2. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our Web site, you can contact us here.


        1. Personal information mentioned in Clause 1 above may be disclosed to the classes of third parties as follows in order for Ethnika to effectively manage its business including to render the Ethnika Services to you to achieve the purposes described in Clause 2:-

          1. The Advertisers;

          2. The Employers;

          3. Third parties contracted by Ethnika to assist Ethnika in delivering all or part of the Ethnika Services to you, including without limitation, to the following:-

            1. Payment gateway services for optional services;

            2. Profiling/assessment services;

            3. Online advertising services;

            4. Mapping services;

            5. Maintenance and repair services; and

            6. Market research and website usage analysis services.

          4. Strategic partners that work with Ethnika to provide the Ethnika Services or that help market and promote Ethnika Services and/or Ethnika Websites;

          5. Strategic partners that provide ancillary services such as education offerings for the purposes of improving your career prospects and/or professional qualifications.

          6. The school/college/university/institute you studied at and your referees so as to verify your academic qualification;

          7. Professional qualifying bodies where you obtained your accreditation;

          8. Where you log in to a Ethnika Website using Facebook Connect – your Facebook friends who have also logged in in to our site using Facebook Connect;

          9. Regulatory bodies, governmental bodies or other authorities if required or authorized to do so to discharge any regulatory function, under any law or in relation to any order or judgment of a court;

          10. Regulatory bodies, governmental bodies or other authorities for the purpose of detection or prevention of crime, illegal/unlawful activities or fraud or for the apprehension or prosecution of offenders, or for an investigation relating to any of these;

          11. Any party involved in or related to a legal proceeding (or prospective legal proceeding), for purposes of the legal proceedings;

          12. Ethnika’s professional advisors on a need to know basis for the purpose of those advisors providing advice to Ethnika;

          13. Any third party which acquires all or part of the assets or business of Ethnika (including accounts and trade receivables) for the purpose of that third party continuing to provide all or that part of the Ethnika Services which it acquired; and

          14. Otherwise permitted under any data protection legislation.

        2. Other than set out above, you will receive notice when personal information about you might go to third parties, and you will have an opportunity to choose not to share the information.

        3. Ethnika does not sell or rent any personal information collected to any other parties.


        1. You are responsible for providing accurate, not misleading, complete and up-to-date information to Ethnika about yourself and any other person whose personal information you provide us and for updating this personal information as and when it becomes inaccurate, misleading, incomplete and out-of-date by contacting Ethnika here.

        2. In the circumstances you may need to provide to Ethnika personal information about someone other than yourself (for example, your referee or guarantor). If so, we rely on you to inform these individual that you are providing their personal information to Ethnika, to make sure they consent to you giving us their information and to advise them about where they can find a copy of this Privacy Notice (on our website at Privacy Policy)


        1. It may be necessary for Ethnika to transfer your personal information outside of your local jurisdiction if any of Ethnika’s service providers or strategic partners (“overseas entities”) is involved in providing part of the Ethnika Services.

      12. LINKED SITES

        1. Ethnika Websites that may contain links to third party sites.

        2. Ethnika is not responsible for such third party sites. Any personal information made available by you on such sites will not have the benefit of this Privacy Notice and will be subject to the relevant third party’s privacy policy (if any).

        3. You can login to our site using sign-in services such as Facebook Connect. This service will authenticate your identity and provide you the option to share certain personal information with us such as your name and email address to pre-populate our sign-up form. Services like Facebook Connect give you the option to post information about your activities on this website to your profile page to share with others within your network.

        4. Where you use Facebook Connect to log in to our site you consent to Ethnika displaying your name, employer, job title and Facebook profile picture to your Facebook friends who have also logged in to Ethnika using Facebook Connect. You can unlink your Facebook and Ethnika accounts at any time.

        5. Our website includes Social Media Features, such as the Facebook button and widgets, or interactive mini-programs that run on our site. These features may collect you IP address, which page that you are visiting on our site, and may set a cookies to enable the Feature to function properly. Social Media Features and widgets are either hosted by third party or hosted directly on our site. your interactions with these Features are governed by the privacy policy of the company providing it.

      13. YOUR CONSENT

        1. In using the Ethnika Services and/or the Ethnika Websites, you consent to the collections and use of the personal information by Ethnika in the ways described hereinabove (which may change from time to time) unless and until you inform Ethnika to the contrary here.

        2. Further, you consent to your referees, the school/college/university/institute where you have studied, the professional qualifying bodies where you received your accreditation and Employers to disclose your personal information to Ethnika.


        1. If you still have questions about this Privacy Notice, please contact us.